Evaluation of the Plan

To effectively ensure that the equipment and machinery are working efficiently, maintenance must be a continuing process. The Division of Facilities, Safety, and Property Management is responsible for this on-going process. Communication of all staff and administration will be continuous. Should an emergency occur requiring maintenance, the Division of Facilities, Safety, and Property Management is notified by phone with an appropriate work order following.

The responsibility of evaluating the effectiveness of the maintenance process belongs to the Chief of Facilities for the Division of Facilities, Safety, and Property Management. This person will monitor the custodial care and equipment maintenance logs. A Region 4 campus maintenance checklist will be validated by maintenance personnel servicing each campus and the dean or assistant dean of that campus. These will be forwarded to the Chief of Facilities for the Division of Facilities, Safety, and Property Management.

The effectiveness of operational maintenance of the physical plan can also be determined by examining the Civil Service performance evaluation of the maintenance staff. A yearly Civil Service evaluation of all maintenance staff will be completed and reviewed with employees. Because these evaluations are confidential, they are maintained in the employees’ personnel files.

An Annual Review of all Regional Plans and Procedures will be performed by a regional team. Ratings of poor progress by the evaluation team will be accompanied by successions/strategies for improvement.

Revisions to the plan for the operation, maintenance and improvement of physical plant will be made following recommendations made by campus administrators, auditors, and faculty.