SAFETY MEETINGS

Safety meetings required for supervisors and all employees of each work unit. It is strongly recommended that the meetings are consistently held at the same time each quarter. A record shall be kept showing:

• Topic discussed
• Employees receiving the information
• Instructor’s name
• Teaching aids used
• Date of training
• Total number of employees on staff
• Total number of employees in attendance at the training
• Original signatures of employees on attendance sheets, or employee’s initials next to typed names on attendance sheets or verification of “received and read by” emails, and
• Employee suggestions or follow up

All campuses in Region 4 shall provide a means of ensuring that those employees who cannot attend the meetings have access to the material presented during the meeting.

Note: Safety meetings conducted electronically are acceptable as long as there is a record of receipt of the information by the employee (e.g., email return receipt).

All campuses in Region 4 shall strive for 100% employee participation, with 75% being the minimum allowable attendance for each meeting to count toward the monthly/quarterly requirements of the ORM general safety audit. Campus Heads and Department heads shall attend all safety meetings in order to show support of the loss prevention program.

Safety meetings may vary from formal presentations to informal discussions of safety problems. The meetings shall be educational and motivational, and shall also demonstrate management’s concern for safety. Employees’ suggestions at safety meetings have often resulted in the implementation of new safety policies and procedures that have reduced hazards, increased productivity and improved work methods. Safety meetings topics shall apply to all employees in attendance and documentation of all meetings shall be maintained for three (3) years.